Word
| Meaning of the word | Examples of how to use in a brief sentence |
absent adj |
not present
| The manager is absent due to being away on other business. |
accomplish verb
| succeed in reaching a required stage | We have a lot to accomplish this week to meet the targets. |
address verb
| Deal with a problem or a task | We better not have to address this problem again this is you last chance. |
adjourn verb
| bring a close to a meeting | If there are no further things on the agenda, we will adjourn the meeting for this month. |
agenda noun
| list of objectives to be covered at the meeting | Pass a copy of the agenda to anyone who is attending meeting in advance please. |
AGM noun(abbr.)
| Annual (once a year) General Meeting | At the next AGM we will need to vote for a new chairperson. |
allocate verb
| assign roles/tasks to certain people | The new manger will allocate someone to order the new company cars. |
AOB noun(abbr.)
| Any Other Business (unspecified item on agenda) | The last item on the agenda as anyone got AOB (Any Other Business). |
apologies noun
| telling who is absent and have left there apologies for their absence | Only one person is absent and they send their apologies. |
ballot noun
| a way of voting, usually in writing and should be secret | Please put your ballot slip in the box. |
board of directors noun
| group of elected members of an organization/company who meet to make decisions | The board of directors met last night to discuss the latest budget. |
boardroom noun
| a large meeting room, with one long table and chairs | The boardroom is busy tomorrow, but Friday will be fine to have a meeting then. |
brainstorm verb
| thinking to gather ideas | Let's get together and have a brainstorming session on ways that to increase profit. |
casting vote noun
| deciding vote normally made by the chairman when the votes have ended equal | The ruling on overtime pay was decided on the chairman's casting vote. |
chairperson and chair noun
| a person who leads the meeting | As chair/chairperson, it is my pleasure to introduce to you, our new sales manager Mr Bean |
clarification and verification noun
| explanation or proof that something is true and understood | We will need some clarification as to what's involved with the planning permission for the new offices. |
closing remarks noun
| last spoken words in a meeting examples reminders, thank you ext | In is closing remarks he thanked everyone for attending the meeting. |
collaborate verb
| work together as a pair/group | The workers had difficulty collaborating with the managers as a result the deadline was not met . |
commence verb
| begin. start the meeting | We will commence the meeting as soon as the everyone as arrived and signed the Register. |
comment verb or noun
| express one's opinions or thoughts | If you have a comment, please raise your hand rather than speak out. |
conference noun
| formal meeting for discussion, esp. a regular one held by an organisation | Before the conference there will be a private meeting for board members only. |
conference call noun
| telephone/video conference (Skype) meeting between three or more people in different locations | Today the chairman from all the overseas branches had a conference meeting using video call. |
confidential adjective
| private; must not be shared only with those with permission. | The company stated that all financial information must be confidential. |
consensus noun
| general agreement | We must reach a consensus by the end of the meeting which will then be put to vote to decided. |
deadline noun
| the date when something is due for completion | The deadline for the order is June 10th. |
designate verb
| assign to someone or a team | If no one volunteers to work at weekend I will designate someone. |
formality noun
| a procedure (often unnecessary) that has to be followed due to a rule | Everyone knows who is going to be the next vice president, so this vote is really just a formality. |
grievance noun
| complaint made by a worker or customer | A grievance has been reported by one of the managers about one of is staff. |
guest speaker noun
| person who joins the group in order to share information or deliver a speech | today am delighted to introduce our guest speaker Mr Bean who is giving us some tips on social networking |
implement verb
| it must happen and be followed through | We must implement the new guide lines set out by the board of directors. |
mandatory adjective
| required | It is mandatory that all workers start at 8am and finish at 5pm . |
minutes noun
| a written record of everything said at a meeting | Let's review the minutes from last month and see what as been resolved since then. |
motion noun
| a suggestion put to a vote | The motion to extend weekend hours for the staff has been passed. |
objectives noun
| goals that need to be accomplish | I'm pleased that we were able to cover all of the objectives today within the designated time. |
opening remarks noun
| chairperson or leader's first words at a meeting (i.e.. welcome, introductions) | As Mentioned in my opening remarks, we I thank you all for attending. |
overhead projector noun
| machine with a special light that projects a document onto a screen or wall so that all can see | Using the overhead projector I was able to show the sales team what targets we need to achieve. |
participant noun
| person who attends and joins in at an event | Thank you to all the participants in the firms charity event |
proxy vote noun
| a vote cast by one person for or in place of another | There must have been one proxy vote I have counted twelve ballots but there are only eleven attendees present. |
punctual adjective
| on time and must not be late | Anyone that is not punctual will be asked to explain to the manager why they are not on time. |
recommend verb
| suggest | I recommend that you lower the price of the old stock. |
show of hands noun
| raised hands to show an opinion in a vote | From the show of hands it appears that everyone is in favour of taking a short break. |
strategy noun
| plan to make something work | We need to come up with a strategy that will allow us to increase work output. |
unanimous adj
| Everyone is in complete agreement or united in opinion | The vote was unanimous to cut working hours from 46 to 39 hours . |
vote verb or noun
| to express an opinion by group or voice down by a show of hands or by ballot box. | We need to vote for all those in favour of the new changes. |
wrap up verb
| finish | Let's wrap up it up so that we can start on the next project . |